How to Create Organizational Charts

For creating an organization chart you can use Edraw software that has extensive collection of organization chart features including various shapes, layout options, connectors and design options. It is the best solution to create a organization charts.

Create an Organizational Chart

This software open all you need to work with one titled Template Categories.

On the list of Template Categories hit the Organizational Chart category. In the central window all the libraries in the organizational chart category will appear.

createNow double click on the template titled Photo Organizational Chart.

When you find that the Organizational Chart Shapes library is opened the more space is taken by the blank drawing page.  As it is very important to line up the shapes when you are creating a diagram the page appears with the grid lines on it.

How to Replace Photo in Organizational Chart Shapes

Including the pictures of the employees in the organization charts will help you to improve your corporate intranet site, will help the new employees to aware. By the help of the enhanced organization chart shapes you can add pictures to your organizational charts.

Right click on the organization chart shape what you want to add a picture to, and hit Replace Photo. In the insert Picture dialog box you can locate the folder which contains picture you wish to insert, and click on picture file.

replacephotoConnect the Organizational Charts Shapes with Smart Connector

It is very easy to connect your organizational chart shapes with this software.

On the Home tab, in Basic Tools group, hit the Connector tool.

To make a smart connector you have to point the cursor at connection point of shape. The connection point will be highlighted in red.

connectorgchartOr you can even open the Frame Shapes in Organizational Chart Category.

frameshapesThe design of the organizational chart depends on the type of the organization. Few organizations are depicting as “flat,” that means many people report to one person at the top of organization. While others are vertical in the nature with some people reporting to top. In few departments, organizations, or organizational units are same in size there is extensive difference in the size of different organizations.

The organizational charts list both the names and titles of specific personnel.  In large organization, they may simply list the title with several of people assigned to that title in that department.  Just take an example, under the computer department, you might have seen that following functions: System Administrator (2), Software Engineers (25), Computer Support Specialist (12). If the names are required they can be listed independently by the department and function.

Organizational Chart Examples

The below images are made with Edraw org chart software.

example copy

Let’s make the sample organizational chart for small company. Just take an example a small manufacturing company, Acme Ballet Shoes for Coordination Challenged. It has 25 people on its staff.

Top of the Acme’s hierarchy are President and Chief Operation Officer. The president also has an Administrative Assistant who only reports to him. Keep a box to one side of President’s box, but make it little smaller than of the President. Now on a piece of paper or on computer screen lay out landscape (horizontally), place a box name his/her title, followed by number one or by his/her name. The president is reported by two vice presidents.  And add 2 boxes for Vice Presidents under President’s box and correspondingly tag them “VP of Operations” and “VP of Sales and Marketing”. VP of Operations is reported by Production, Shipping, Quality Control, and Receiving. Now keep a box for each of the departments under the box of VP of Operations. VP of Sales and Marketing is reported by the Sales and Marketing departments. Now keep the name of the supervisor for this department in the box. The Shipping and Receiving, while separate departments with separate functions, have same supervisor. So tag his/her name in both boxes. Place a small box for each staff member of the departments, and list his/her name in box with his/her title. Now connect the boxes with lines to display the relationships and to complete the “tree branches”.

bg buy-now button_learn_more_blue

We missed one person the company Accountant, who report both President (for accounts payable and receivable) and VP of Operations (for purchasing and inventory).  Now keep the accountant’s box in between the President and VP of Operations and connect him or her with a dotted line. The Dotted lines are used to display the dual reporting structures in the organization.

Just take an example a person may assigned full-time to a particular department, but have a “dotted line” relationship with other department or the organization. This process is same for the large organization, but the names are not listed on charts. But, the title is shown as the head count next to title. Also, the vacancies are precise on chart.

A very small organization will be fit on a single piece of paper.  But the other or large organizations need oversize (8.5″ x 14″ or 11″ x 17″). To make and print an organizational chart on standard 8.5″ x 11″ letter size paper, chart needs to broken into separate units, generally the divisions or departments.  Generally the executive positions are listed in first page of multi-page chart. The pages must be numbered and charts should be explained, just like the annotation in a map book, to display the chart to which the section connects.

At last you can use the box size, line weight, and color to display the relationships and create chart easier to read. The organizational chart is a tool which is used both by the managers and staff to document and for better understand relationships and the functional roles inside the organization.